Student Hand Book

Decision to be binding
Students shall abide by the decisions taken by the College, which shall be treated as final and binding. Disputing such decisions will result in initiating disciplinary action against the student(s).

Right to Alter, Amend Rules
The College reserves the right to alter, amend, add or delete any of the rules and regulations at any time without prior notice.

Confidentiality

All materials that you submit for admission become the property of the Don Bosco College. The College will preserve all student information submitted at the time of admission, as well as that created during their attendance at the College. You are entitled to request and review information regarding your academic transcripts and admission files. This does not include confidential information disclosed in your admissions file, such as letters of recommendation or interview comments.

The College may disclose basic personal information without your consent as long as it is for education-related use, for example, name, address (permanent home), e-mail, phone number, other institutions attended, age, gender, activities involved in while at Don Bosco College, year of graduation and specialisation. Education related use could include directories, alumni mailing, or aggregated demographic information. You can withhold publishing of basic information from directories or alumni mailing by simply sending a 'Statement for Removal' to the Director/Asst. Director.

The College will not allow any unauthorized party to review your records. These include financials, admission information, staff and faculty reviews, and Governing Board documents. When you arrive, we will ask you to designate a contact name and number in case of an emergency. The College defines an emergency as a critical health situation (such as long- term hospitalization), financial payment default, or expulsion. In other personal cases (such as basic health problems, sexual harassment, and general academic issues), the College will not contact the designated person without your consent.

Use of the College’s Name and Logo
We strictly monitor the use of Don Bosco College’s name, along with property featuring the College Name or Logo. The College must approve all banners, advertisements, publications, merchandise, and distribution of materials implying endorsement by the College. Appropriate action will be taken against violators of these policies.

Emergency Contact information
Don Bosco College strives for the safety and well-being of its students. If in case of any EMERGENCY, reach us on the below numbers

S.No Contact Person Contact Number
01 Rev. Fr. Jose 9448 656500
02 Rev. Fr. Yesudass 8794 388972
03 Colonel Mathai 8884 140502
04 Mr. Peter Paul 8310 553655
05 Ms. Pauline 8088 420238


Classroom Guidelines
  • Missing lectures is not acceptable. Continuous absence for 4 or more times, without prior consent by the concerned faculty, will lead to disciplinary action by the same authority, which can be in the form of credits, marks or suspension from the concerned subject.
  • Coming late for lectures is not acceptable. Repeated late arrival for three or more times will translate into an “absent” marking.
  • Disturbing or disrespecting the concerned faculty in any way is not acceptable. The same shall be reported to the Asst. Director, who will consider disciplinary actions.
  • In the event that you are running late for a session and cannot speak to the faculty in person – inform the faculty via SMS or email or WhatsApp- State the time by which you will join the session, the reason you are running late. Reach the class at the time indicated in the message.
  • In the event that you have to miss a lecture – inform the faculty in advance via SMS or EMAIL or WhatsApp – stating clearly that you will be absent and WHY. Preferably email with a copy marked to the pertinent authority.
  • In the event that you have to miss class for a sustained period of time, send an email to the Asst. Director and once approved, share that approval with the required faculty.
  • Learn to prioritise – A family wedding, a party, an errand – all can wait until you finish your education. You are here to learn management and then get a job. Put the learning first and the job / career will follow.

Electronic Devices Policy
Any electronic device or computer including, but not limited to, desk phones, cell phones, tablets, laptops, desktop computers, and iPads should only be used for educational purposes in the campus.
Using mobile phones, laptops or other electronic devices when sessions are in progress is prohibited unless specifically permitted by the faculty.
In case of violation, the faculty shall confiscate the device and handover the same to the Director/Asst. Director. The device will be returned to the students after the term ends and communication will be sent to parents/guardian. Arguing with any of the faculty/staff in this process will lead to honour code violation.

Usage of Facilities
Students are prohibited from misusing, damaging or removing devices and equipment in the Academic Block and in lecture-rooms, such as Computers, speakers and projectors. Indulging in such practices will result in the concerned students being penalized in a manner that the College’s management considers appropriate.
Students are prohibited from writing on walls, desks, chairs or on any other surface.

Campus Policy
Students are solely responsible for valuables they keep on the premises, including cash, jewellery, mobile phones and other devices. The College will not be responsible for loss or theft of any valuables.
Students must obtain prior permission before organizing any social events in the College or anywhere in the campus.
Students are not permitted to put up notices on the campus without the permission of the College Management.
All visitors must register at the security station/main gate upon arrival and departure. No visitors are allowed after 4.00 pm.
Students are personally responsible for ensuring all visitors comply with the rules and regulations and they would not cause any inconvenience to other students.
Students cannot stay on the premises after 4:00 pm. Special permission will be required to be obtained in writing from the College Management for doing so.
For safety reasons, no fire is permitted in campus. Even small candles unattended have been known to burn entire at student hostels.
No colour powder/paints/stickers may be placed on any floors or walls whatsoever. Paper coverings could be placed to ensure easy clean-up.
Refrain from loud music, singing, or chanting that might disturb others.

Course and Faculty Feedback
After twenty sessions of each course and at the end of each course, students will complete a feedback form on the course and its instructor.
Feedback given will be summarized and shared with the faculty. Feedback of individual students will not be shared with the faculty and no student’s identity will be made available to faculty. It is mandatory for each student to complete the feedback form.

Smoking, Alcohol and Drug Consumption
Don Bosco College is committed to a smoke-free campus. Smoking and possession of cigarettes is not permitted on the campus. Violation will attract penal action ranging from a fine to suspension from campus.
Consumption or possession of alcohol is not permitted in campus. Violation will attract penal action ranging from a fine to suspension from campus.
Don Bosco College has a zero tolerance policy on consumption, possession or trafficking of Marijuana and addictive substances. Anyone who is found to be indulging in consumption, possession or trafficking of Marijuana or addictive substances will be expelled from the College even if the evidence is judged to be adequate in the assessment of the College’s Disciplinary Committee. The decision of the Disciplinary Committee so constituted will be final and binding on the student and others representing the student.

Vandalism
Vandalism/Damage/removing College’s property including sports equipment is a very serious offence. Strict disciplinary action would be taken against students causing damage to school property. The cost of damage will be recovered from student’s caution deposit. If no student takes ownership for damage caused, the cost of repair/replacement will be recovered from the entire student community.

Cooking
Cooking food on the premises is strictly prohibited. Violation could result in the student(s) being expelled from the campus.

Physical Violence
Fighting or any physical violence is not allowed. Students found committing such an offence will be evicted.

Safety
Students’ safety is of prime importance for the College. In this regard, a strict security team will be stationed at the gate. The school reserves the right to check student vehicles and bags at the time of entry and exit into/from the campus.

Leaving the Campus
Students should not leave the campus during the class hours without obtaining permission in writing from the Director/Asst. Director.

Posters on Campus
The Director and/or the Asst. Director of Don Bosco College approve all banners, posters, and advertisements to be posted by students. The College reserves the right to remove posters that damage College’s property or violate its values. In addition, we expect the student council to properly remove and dispose of posters after the event is promoted or within two weeks of posting, whichever comes first. No external organisations may place advertisements on Don Bosco College’s property without prior permission.

Religious Guidelines
Don Bosco College is a secular institute that does not affirm or deny any specific religious tradition, philosophy, or practice. Besides, Don Bosco College does not discriminate against any religion or sect in terms of hiring, admission, or grading. Students are expected to respect the religious preferences of others on campus, and are required to refrain from practicing their religion in the public sphere or in any common areas. For prayer, meditation, or worship, you may use the designated common prayer room.

Fees
Students are advised to make fee payments on or before the stipulated deadlines. Students who delay payment of fee will be subject to a late payment fee at the rate of 1% per week on the overdue amount. This is applicable if the delay is more than two weeks. This will be charged till the overdue fee payment is made in full.

Withdrawal from the Program
In case a student decides to withdraw from the course midway, he/she would be liable to pay the complete tuition fee.

Influencing other students to withhold Payment
Students who are found to be influencing other students to withhold payment of fees or to violate regulations of the College will be subject to disciplinary action ranging from suspension or expulsion from the institute.

Parking and Use of Vehicles
Bicycles are a popular mode of transportation on campus and everyone is encouraged to use bicycles for transportation on campus - they are quick, easy to park and environmentally friendly. Cycles can be parked at different locations. The initiative aims to increase awareness on the issue of sustainability, keep the campus clean and green while improving the health of the students and staff of Don Bosco College.
One must park all vehicles within the marked bays and not on verges, access ways, or any area not intended for such a purpose. One must obtain a parking permit from the Security Officer. The College does not accept responsibility for damage to or loss of vehicles on its premises, or for damage to or loss of accessories or contents. Parking in front of the Administrative block is strictly prohibited.
Using motorized vehicles inside the campus is allowed only if the user is above 18 years of age and has the valid Driver’s License.

Library
The mission of the Library is to support the College in building an internationally top-ranked, research-driven Degree College by establishing a knowledge hub. It enables access to various information resources, besides providing innovative, responsive, and effective services to meet the changing needs of the academic community.
You need your student ID to borrow items from the Library. The Library will impose a fine for overdue items. Members of the public, personal friends and relatives will not have access to the Library. The course books for the current and immediate next term will be made available for reference only.
Library is open (except on holidays) from 09.00 am to 04.00 pm from Monday to Friday and from 09.00 am to 01.00 pm on Saturdays.
Library membership rights are not transferable.
You may use laptops and personal stereos only if it does not disturb other users. Books and journals may not be photocopied in their entirety. You may photocopy 10% of a book or one chapter whichever is lesser of the two.
Users must abide by the conditions of the Copyright Act while using materials/information retrieved from E-resources. These materials can be used only for personal academic research, learning, and teaching purposes. Under no circumstances should the data be circulated/ disseminated to another person or used for commercial purpose.
You are not allowed to download and save a copy of the article/information/software for future use.
The Library is entitled to suspend the borrowing rights of users who persistently break or ignore library rules.

Internet Access
Internet access will be granted for educational use only. Under no circumstances must users download files not necessary for their course work at the campus. Anyone believed to have been visiting non-educational sites, downloading or circulating non-educational material will be subject to disciplinary action. Offences of this nature may be considered gross misconduct. Please note that the main servers maintain a record of Internet access by users and these will be monitored as necessary and results forwarded to the Director’s/Asst. Director’s office, if inappropriate.

Anti-Ragging Policy
Don Bosco College is committed to prohibiting, preventing and eliminating the scourge of ragging including any conduct by any student or students whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness a fresher or any other student, or indulging in rowdy or indiscipline activities by any student or students which causes or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension thereof in any fresher or any other student or asking any student to do any act which such student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any other student, with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any fresher or any other student, and thereby, to provide for the healthy development, physically and psychologically, of all students.

What Constitutes Ragging
Ragging constitutes one or more of any of the following acts:

  • any conduct by any student or students whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness a fresher or any other student;
  • indulging in rowdy or in- disciplined activities by any student or students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise fear or apprehension thereof in any fresher or any other student;
  • asking any student to do any act which such student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any other student;
  • any act by a senior student that prevents, disrupts or disturbs the regular academic activity of any other student or a fresher;
  • Exploiting the services of a fresher or any other student for completing the academic tasks assigned to an individual or a group of students.
  • any act of financial extortion or forceful expenditure burden put on a fresher or any other student by students;
  • any act of physical abuse including all variants of it: sexual abuse, homosexual assaults, stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger to health or person;
  • any act or abuse by spoken words, emails, post, public insults which would also include deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating in the discomfiture to fresher or any other student ;
  • any act that affects the mental health and self-confidence of a fresher or any other student with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any fresher or any other student.

Administrative Action in the event of Ragging
The Anti-Ragging Committee of Don Bosco College shall take an appropriate decision, in regard to punishment or otherwise, depending on the facts of each incident of ragging and nature and gravity of the incident of ragging.

The Committee may, depending on the nature and gravity of the guilt, award, to those found guilty, one or more of the following punishments, namely;

  • Suspension from attending classes and academic privileges.
  • Withholding/ withdrawing scholarship and other benefits.
  • Debarring from appearing in any examination or other evaluation process.
  • Withholding results.
  • Debarring from representing the School in any regional, national or international meet, tournament, youth festival, etc.
  • Suspension/ expulsion from the hostel.
  • Cancellation of admission.
  • No placement assistance to students found guilty of ragging.
  • Filing of a complaint by the affected student with the Police Authority (as per the Supreme Court's Directive).
  • Rustication from the College for a term

Provided that where the persons committing or abetting the act of ragging are not identified, the College shall resort to collective punishment. Students are encouraged to report any ragging act witnessed or experienced by them to any member of the Anti-Ragging Committee. The College ensures the confidentiality of such a disclosure by the student.

Sexual Harassment and Violence Policy
Don Bosco College is committed to create and maintain a community in which students, faculty and staff can work together in an environment free of violence, harassment, exploitation and intimidation. This includes all forms of Human Rights violations including Sexual Harassment and discrimination on the basis of gender.
Sexual harassment is a very serious offence. Students found causing embarrassment, unsolicited compliments, and sexually tainted jokes and “ragging”, spreading false rumours will be evicted from the College immediately.


Procedure for Registering Sexual Harassment Complaints
  • All complaints must be brought by the complainant in person to the Anti-Sexual Harassment Committee. In cases of complaints brought by another person on behalf of the complainant, the committee will examine whether an investigation, intervention or some other assistance is needed. The exception for this will be in cases of forced confinement of the person.
  • In exceptional cases, third party / witness complaints may be entertained. In such cases, the committee will ascertain whether the person alleging to have been harassed wishes to lodge a formal complaint. Once such a complaint is received, the committee shall proceed to investigate it as per the procedure specified.
  • If the complainant wishes she/he can be accompanied by a representative. Enquiry Procedures of Sexual Harassment Complaints
  • All complaints made to any committee member must be received and recorded by the member, who shall then inform the Chairperson about the complaint, who in turn shall call a meeting of the committee
  • All meetings of the committee will be called by the Member Secretary in consultation with the Chairperson and a notice of at least 3 to 5 working day must be given
  • The committee is bound to maintain confidentiality during the time of the enquiry (in order not to prejudice the proceedings).
  • After the report has been finalized, confidentiality should be maintained, if the complainant so desires, by withholding the complainant’s name and other particulars that would identify her/him.
  • During an enquiry the quorum for all committee meetings will be one-third of the total membership and must include at least one member from the complainant’s category as well as the member co-opted from outside.
  • The Anti-Sexual Harassment Committee will, within ten days of the receipt of a complaint establish a prima facie case of Sexual Harassment as given in this policy, and the jurisdiction of this policy. Reasons for not pursuing a complaint must be recorded in the minutes and made available to the complainant in writing.
  • In case of a complaint filed by another person on behalf of the complainant (where the complainant is in confinement), the complaint will be investigated in order to explore whether a prima facie case of Sexual Harassment exists and whether intervention or some other assistance is required.
  • In case a prima facie case is established, the Anti-Sexual Harassment Committee shall set up an enquiry committee of 3 – 5 members, with at least one member of the complainant’s category, as well as a member from outside of Don Bosco College. The sub-committee so formed must inform the accused in writing about the charges made against him/her and he/she should be given a period of three days from the date of receipt of the notification to respond to the charges.
  • During the enquiry procedure, the complainant and the accused will be called separately so as to ensure freedom of expression and an atmosphere free of intimidation. The complainant will be allowed to be accompanied by one representative during the enquiry.
  • The sub-committee must submit its report to the Anti-Sexual Harassment Committee not later than 10 working days. The Complaints Committee will discuss the report and make recommendations for punitive action if required.
  • The entire process of enquiry should be completed within one month
  • The complainant or the accused may appeal to the Apex Committee.
  • Filing of a grievance/complaint shall not adversely affect the complainant’s status/job, salary, promotion, grades etc.
  • The Anti-Sexual Harassment Committee shall take action against anyone who intimidates the complainant or member of the committee, during or after the enquiry.
  • Any committee member charged with Sexual Harassment in a written complaint must step down as member during the enquiry into the complaint.

Redressal
  • Disciplinary actions could take the form of:
  • Warning
  • Written apology
  • Bond of good behaviour
  • Adverse remarks in the Performance Appraisal
  • Debarring from supervisory duties
  • Denial of re-employment
  • Stopping increments / promotion
  • Demotion
  • Suspension
  • Dismissal from service for member of staff or from the school if student.
  • Any other relevant measure